HSBC Logo The world's local bank Close Window
Documents Required for KYC Updation
Notes:
Bullet All copies of documents (as per the appended list A) should be self-attested along with the entity stamp.
Bullet Documents required for Individuals (as per the appended list B) should be submitted for all the accounts under the above mentioned Customer Number. In case an individual is linked to more than 1 account then only 1 set of documents need to be submitted with adequate noting on the declaration form.
Bullet Please ensure to paste the photograph in the declaration form at the space provided therein and sign across (signature 1/4th on the photograph and 3/4th on the declaration form.)
Bullet All individuals who are ultimately entitled to exercise or control the exercise of 10% or more of the voting rights of the company, either directly or indirectly through their beneficial ownership of an underlying corporate shareholder, should be regarded as Principal Shareholders / Beneficial Owners of the entity.
Bullet Proof of Identity of non-resident / foreign national will only be Passport.
Bullet The document evidencing Proof of Identity should reflect the name and date of birth or age of the individual along with photograph.
Bullet Please produce separate documents to evidence proof of Identity and Proof of Address. (The only exception being a valid passport, which will be accepted as both Proof of Identity and Proof of Address of the Individual).
Bullet Proof of Identity and Proof of Address of at least two directors (including the Managing Director) should be provided for Unlisted Company
List A of Documents Required for the Entity.
(Please note that the documents mentioned below should be in the name of the Entity)
1. Proof of Identity for the entity (any one document from the list below)
Bullet Sales / Service tax / Excise registration
Bullet Municipal Trade / Tax Bill
Bullet Registration under Shops and Establishment Act
Bullet Commercial Tax Certificate
Bullet PAN card / allotment letter in the name of entity (not individual)
Bullet License issued by the Drug Control Department
Bullet Water / Electricity / Municipal tax bill
Bullet Value Added Tax (VAT) Registration Certificate
Bullet Entrepreneurs Memorandum (Acknowledgement Part II) with ‘Business existence report’
Bullet Turnover Tax (TOT) Certificate
Bullet Small Scale Industries (SSI) Registration Certificate
Bullet Professional Tax Certificate
Bullet Trade License
Bullet Taxpayer Identification Number (TIN)
Bullet Importer Exporter Code Number (IEC) Certificate
Bullet Certificate issued by ICAI / ICSI / ICWA (Institute) in the name of Entity
Additional Document(s) Required
1. For Partnership
Bullet Copy of Partnership Deed along with registration certificate if partnership is registered.
2. For Trusts / Society / Association / Club (as applicable)
Bullet Copy of registration certificate
Bullet List of all office bearers with their complete name and addresses
Bullet Proof of approval of Trust by the IT under section 12AA
Bullet IT certificate for Welfare Trust under section 12AA
Bullet Approval from Ministry of Home Affairs (only for FCRA accounts)
3. For Entities registered outside India
Bullet Please submit RBI approval for opening Branch / Project / Liaison office in India
4. For Principal Shareholders / Beneficial Owners
Bullet A declaration letter on the entity letter head duly signed by either Chairman / 2 Directors / Company Secretary as the case may be, providing names of Individuals / Entity who are ultimately entitled to exercise or control the exercise of 10% or more of the voting rights of the Entity, either directly or indirectly through their beneficial ownership of an underlying corporate shareholder.

Example: Company A is an unlisted company which is owned by company B (75%) and company C (25%), which are also unlisted companies.
a. In case B and C are owned by individuals who are natural persons, Proof of Identity & Proof of Address of principal shareholders of B and C needs to be submitted.
b. In case B is owned by another company D (60%) and remaining 40% owned by individuals. In such a scenario, company D owns 45% (~ 75% x 60%) in company A. Further, in company D, 80% is held by an individual X and 20% by individual Y. In such a scenario, PI & PA of only individual X is required to be obtained as he/she holds 36% (~ 75% x 60% x 80%) in company A. There is no need to obtain the PI/PA of individual Y who holds only 9% (~ 75% x 60% x 20%) in company A.
List B of Documents Required for Individuals connected with the Entity.
Please provide the following documents for each individual e.g. Sole Proprietor / Karta / Members of HUF / Partners / Principal Shareholders* / Beneficial Owners* / Trustees / Authorised Signatory(ies) / Delegates
1. Latest Photograph (Please sign across photograph -signature approximately 1/4th on the photograph and 3/4th on the declaration form)
2. Proof of Identity for the individual(s) (any one document)
Bullet Valid Passport
Bullet Voter’s ID Card
Bullet Driving License
Bullet Photo Ration Card
Bullet Government ID Card
Bullet Defense ID Card
Bullet Photo PAN Card
3. Proof of Residential Address for the individual(s)
Bullet Valid Passport
Bullet Voter’s ID Card
Bullet Driving License
Bullet Life Insurance Policy / Receipt
Bullet Ration Card
Bullet Latest Mobile or Landline Phone Bill (maximum 3 months old)
Bullet Latest Electricity Bill (maximum 3 months old)
Bullet Latest Society Outgoing Bill (maximum 3 months old)
* All individuals who are ultimately entitled to exercise or control the exercise of 10% or more of the voting rights of the company, either directly or indirectly through their beneficial ownership of an underlying corporate shareholder, should be regarded as Principal Shareholders / Beneficial Owners of the entity. Please provide their Proof of Identity and Proof of residential Address.

Issued by The Hongkong and Shanghai Banking Corporation Limited, India (HSBC India). Incorporated in Hong Kong SAR with limited liability.

Privacy and Security | Terms of use | Hyperlink Policy
© Copyright 2010. The Hongkong and Shanghai Banking Corporation Limited, India (HSBC India). Incorporated in Hong Kong SAR with limited liability. All rights reserved.